Step 1 · In · Your suppliers
All your supplier documentation, complete, verified and up to date
Kemchain Suppliers asks each supplier for what you’re missing, reads every document with AI, checks it against your standards and alerts you before anything expires or stops complying. It’s the foundation of your data chain.
- From €8,000 a year
- Data hosted in the EU
- API with ERP and PLM
Sound familiar?
- You request the same safety data sheet three times and it arrives in another format, another version or unsigned.
- Composition data lives in PDFs, emails and a spreadsheet only one person understands.
- You find out a document has expired when a customer or an audit asks for it.
- Onboarding a new supplier takes weeks of emails to gather certificates, questionnaires and bank details.
Under the hood
What happens to every supplier document
From the email nobody answers to a raw material record that is complete, current and verified.
Step 1 · Bulk requestsSee details ↓
- SDS → Supplier A
- CoA → Supplier B
- Questionnaire → Supplier C
Step 2 · Supplier portal
- SDS.pdf
- TDS.pdf
- Halal certificate.pdf
- CoA batch 2411.pdf
Step 3 · AI classification
- Type: safety data sheet
- Raw material: Limonene
- CAS 5989-27-5
- Expires: 03/2028
Step 4 · Compliance CheckerSee details ↓
- REACH: no restrictions
- IFRA: check limit
- Your customer’s list: compliant
- Alert: a list has changed
Step 5 · Homologation PackSee details ↓
- SDS current
- Questionnaire answered
- Missing: Kosher certificate
- File almost ready
Step 6 · Lab ControlSee details ↓
- Batch 2411 · density within range
- Batch 2411 · refractive index OK
- Batch 2412 · flash point out of range
What Kemchain Suppliers does
Everything you need so the data entering your company is reliable, once and in one place.
Bulk requests
Ask every supplier of every raw material for missing documents and questionnaires in one click. Kemchain emails them a link to their portal and follows up.
Supplier portal
Your supplier uploads documents and answers questionnaires from their own portal, with nothing to install and no new account per customer.
AI reading and classification
Kemchain recognises the document type (SDS, TDS, CoA, certificates…) and extracts composition, hazards, transport, certifications and allergens. You approve or reject each value.
Statuses and expiry
Every document is pending, approved, rejected, pending update or expired. Kemchain warns you before the date and requests it again.
Compliance Checker
Matches each raw material’s composition against regulatory and customer lists, by CAS number, isomers and families, and gives you a traffic light per material.
Homologation Pack
Define the documents and questionnaires you need to approve a material or supplier, and Kemchain launches and tracks every request until the pack is complete.
Questionnaires
Send structured questionnaires (sustainability, allergens, origin, Halal, Kosher…) and get comparable answers, not loose emails.
Lab Control
Log the analysis of every batch received and compare it with the raw material’s standard for specifications and components.
Import and export
Bulk Excel import with row-by-row validation, Excel export of any list and an API with your ERP or PLM. Multi-site.
Homologation Pack
Approve materials and suppliers without chasing anyone
You create a pack, pick materials and suppliers and define which documents and questionnaires you require. Kemchain creates a request for each material-supplier pair and tracks each one until the pack is complete.
- Requirement templates by material or supplier type
- Onboarding data: tax details and bank account ownership certificate
- Automatic reminders until everything is in
- A clear view of what is missing, from whom and since when
- Pack renewal before documents expire
Compliance Checker
A traffic light for every raw material, always current
Whenever a composition or a list changes, Kemchain recalculates your materials’ compliance. You know at once what is forbidden, what is restricted above the limit and what needs a declaration.
- Red: contains forbidden substances
- Blue: restricted substances above the limit
- Orange: declaration or specification required
- Green: compliant
- Grey: composition missing, cannot be assessed
Bulk requests and questionnaires
One request, hundreds of suppliers, comparable answers
Launch request campaigns by material, supplier, document type or regulation. Each supplier only sees what concerns them and replies in their portal; you watch progress in real time.
- Campaigns for new regulations: EUDR, PFAS, PPWR, SVHC…
- Standard, reusable questionnaires
- Structured answers, ready to export
- A single inbox for everything that comes in
How you get started
- 1
Load what you have
We import your raw material and supplier lists from Excel or your ERP, plus the documents you already keep.
- 2
Set your requirements
Which documents and questionnaires you need per material and which regulatory or customer lists apply.
- 3
Launch the requests
Kemchain asks each supplier for what’s missing, reads what arrives and shows you what to review.
- 4
Keep it all current
Expiry alerts, renewals and compliance recalculation, automatically.
Who it’s for
Quality
Approval, CoA, specifications and batch control without spreadsheets.
Regulatory
Composition, classification and compliance of every raw material, with its source.
Purchasing
Supplier onboarding and complete documentation before you buy.
Sustainability
Supplier questionnaires and data for CSRD, EUDR or carbon footprint.
Pricing
Pricing depends on the number of users, sites and documents you manage. It includes the supplier portal, AI reading and updates.
Annual contract. We’ll prepare a proposal with your numbers during the demo.
From €8,000/year
Frequently asked questions
Do my suppliers have to pay or install anything?
No. They get an email with a link to their supplier portal, where they upload documents and answer questionnaires for free.
Which document types does the AI read?
Safety data sheets (SDS), technical data sheets (TDS), certificates of analysis (CoA), IFRA, Halal and Kosher certificates, allergen declarations and other regulatory documents. You validate every value before it reaches the material record.
Which regulations does the Compliance Checker cover?
It matches composition by CAS number against the lists you activate, from more than 130 regulatory lists across more than 20 countries: REACH (SVHC, Annexes XIV and XVII), CLP Annex VI, IFRA, Prop 65, TSCA, IECSC, K-REACH and many more, plus your own or your customers’ lists.
Does it connect to my ERP?
Yes, through an API. You can also import and export in Excel.
Where is my data stored?
On infrastructure located in the European Union, with encryption and a log of every change, in line with the GDPR.
Related use cases and regulations
See Suppliers with your own documents
In 30 minutes we load some real supplier sheets and you see what the AI extracts.
Book a demo